Glossary

Key terms used throughout the system.

Term	Definition
Academic Year	The school year period, typically April to March (e.g., "2025-26").
Branch	A physical campus or location of a school. Each school can have multiple branches.
Class / Classroom	A specific class and section (e.g., "Class 10 - A") within a branch.
Fee Assignment	The linking of a fee structure to a specific student, creating their payment obligations.
Fee Structure	A template defining a fee type, amount, frequency, and applicable class.
Installment	An individual payment due within a fee assignment (e.g., monthly or quarterly payment).
Late Fee	A penalty charged per day for payments made after the due date.
Multi-tenancy	The ability for multiple schools to use the same system with isolated data.
Receipt	A unique document generated for each payment, containing payment details.
Section	A subdivision of a class (e.g., "A", "B", "C").
Subject Allocation	Assignment of a subject to a class with a specific teacher.
Hostel	On-campus residential facility managed by the school, organized as Hostel → Block → Room → Bed.
Hostel Allocation	The assignment of a student to a specific bed in a hostel room.
Gate Pass	A printable visitor pass generated when an external visitor registers at the hostel.
Mess Plan	A daily meal schedule defining what food is served for Breakfast, Lunch, or Dinner with dietary tags.
Inventory Item	A physical asset or consumable tracked in the inventory system (e.g., chairs, lab kits).
SKU	Stock Keeping Unit — a unique code assigned to an inventory item for identification.
Stock Transaction	A recorded stock movement (Stock In, Stock Out, Transfer, or Adjustment).
Purchase Order (PO)	A formal request to procure inventory items from a vendor, following a multi-stage approval workflow.
Low Stock	An inventory item whose current quantity is below the configured minimum stock threshold.