HR & Payroll

Complete HRMS for staff: directory, leave management, attendance & biometrics, and payroll with payslips. Includes a teacher self-service portal.

Staff Directory

• Add/Edit Staff — employee code, department, designation, work shift, joining date, bank details, salary basics.
• Staff 360 Drawer — full profile with documents (KYC uploads), attendance summary, leave balances, and payslip history.
• Default departments (Academic, Science & Tech, Administration, Finance, Sports, Facilities) and designations (Principal, VP, HOD, PGT, TGT, PRT, Accountant, AO, Librarian, PET) are seeded per school.

Leaves & Substitutions

1. Configure Leave Policies (Casual, Sick, Earned, Maternity, LOP) with yearly quotas per staff member.
2. Staff apply for leave (full-day or half-day AM/PM) from the Teacher "My HR" portal or admins apply on their behalf.
3. Admin approves/rejects from the pending queue — approved leave days are automatically marked in HR attendance with session remarks.
4. Approved absences for teachers can trigger substitutions (proxy arrangements) so timetables stay covered.

Attendance & Biometrics

• Daily roll call for staff with bulk save (Present / Absent / Half-Day / Leave).
• Biometric CSV import — download the sample CSV, export punches from your device (EmployeeCode + punch time), upload, and the system pairs check-in/check-out automatically. Punch types: Auto, CheckIn, CheckOut.
• Each record tracks its source (Web / Biometric / Approved Leave) for auditing.

Payroll & Payslips

1. Configure Salary Components (Basic, HRA, DA, Special, Conveyance, EPF, ESIC, PT, TDS — statutory flags included).
2. Set each staff member's Salary Structure (monthly basic + component breakdown).
3. Generate a Monthly Payroll Batch — the engine deducts Loss-of-Pay for unpaid leaves and applies statutory percentages automatically.
4. Approve and disburse the batch, then print/download branded payslips per employee.